What kinds of documents can DeadlineDesk track?

Anything with a date on it: trade licences, tax and VAT documents, enlistment certificates, insurance, vehicle fitness and tax tokens, equipment certifications, employee licences, supplier agreements, office leases and software renewals. The categories are configurable, so you are not limited to a fixed list.

How are reminders sent, and to whom?

By email, on a schedule you control. The default is 90, 60, 30, 14, 7 and 1 days before expiry plus the expiry day itself. Reminders go to the person responsible for that document, and escalate to managers and admins as the deadline gets closer.

Do we have to move everything over at once?

No. Most companies start with the ten documents that would hurt most if they lapsed. You can import the rest from an Excel or CSV file later, and there is a downloadable sample file to match.

Who can see our uploaded documents?

Only people you invite to your workspace. Files are stored in a private bucket and are never publicly readable. Downloads use short-lived signed links, and every organization's data is isolated at the database level, not just in the application.

What happens to our data if we stop paying?

Nothing is deleted. Your workspace becomes read-only: you can still see and export everything you added, but you cannot add or change deadlines and reminder emails pause until you choose a plan again.

Plans are priced in US dollars. Card payment through Lemon Squeezy, which handles tax and receipts as merchant of record, is being set up; until it is live you can pay by international bank transfer, and we activate your plan as soon as the money arrives.

Every business document. Every expiry. One dashboard.Every expiry. One dashboard.

Never let an important document expire unnoticed.

Your trade licence, certificates, insurance, vehicle papers and contracts all have expiry dates. DeadlineDesk keeps them in one place, gives each one an owner, and emails your team weeks before anything runs out.

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Trade licence
Enlistment certificate
Insurance
Vehicle fitness
VAT / BIN
Office lease

ABC Engineering Ltd — Deadlines

Overdue

Next 7 days

Next 30 days

Tracked

Urgent

0–14 days

ABC Supervisory Licence
Certificate · Rafiq Hasan
6 days
Vehicle Fitness — Truck 12
Vehicle · Shahin Alam
9 days

Upcoming

15–60 days

Trade Licence
Trade licence · Nusrat Jahan
28 days
Insurance
Insurance · Nusrat Jahan
46 days

Safe

60+ days

PWD Enlistment
Registration · Tender desk
238 days

Example workspace. Figures shown are demonstration data.

In one minute: what DeadlineDesk does

Most companies track this in a spreadsheet, or in one person’s memory. Both work until the day they do not.

What it is

A single list of everything your company owns that has an expiry date — licences, certificates, insurance, vehicle papers, contracts and leases.

What it does

It watches the dates for you and emails the person responsible 90, 60, 30, 14, 7 and 1 days before expiry — then tells their manager if nothing happens.

What you get

No disqualified tenders, no fines for lapsed papers, no vehicle stopped at a checkpoint — and an answer in seconds when a client asks whether your documents are current.

Built first for contractors bidding on public tenders, where one expired enlistment certificate disqualifies a bid before anyone reads the price. It works the same way for any business with paperwork that expires.

The problem

Nothing expires on a convenient day.

Deadlines rarely fail because a business does not care. They fail because the information lives in one person's head, one person's inbox, or one spreadsheet nobody opens.

A tender you cannot bid for

An expired enlistment certificate or trade licence disqualifies a submission before anyone looks at your price.

A vehicle that cannot leave the yard

Fitness certificates and tax tokens lapse quietly. You find out when a driver is stopped, not when it is convenient.

Rushed renewals cost more

Late renewals mean fines, expediting fees and a day of someone's time spent standing in a queue.

The spreadsheet nobody owns

Most companies already track this in Excel. It works until the person who maintained it is on leave.

How it works

Four steps, then it looks after itself.

1
Add what expires
Type it in, pick from a starter template, or import the spreadsheet you already have. Each item gets an expiry date and a category.
2
Name who is responsible
Every obligation has one person accountable, and optionally a backup. No more shared inbox guesswork.
3
Let the reminders run
90, 60, 30, 14, 7 and 1 days before expiry — and on the day. Escalates to managers and admins as it gets close.
4
Record the renewal
Enter the new dates and upload the new document. The old cycle is kept as history, and the next cycle is created for you.

Built with contractors in mind

If you bid for institutional work, your paperwork is the entry ticket.

DeadlineDesk was shaped around small and medium construction, engineering, electrical and MEP businesses — the companies for whom one lapsed certificate means one missed tender.

The Bangladesh contractor starter pack

Offered during onboarding. Add only the items that apply to your business.

Trade Licence
TIN and BIN/VAT documents
Contractor enlistment certificate
ABC electrical licence
Supervisory licence
General liability insurance
Vehicle fitness and tax token
Equipment inspection certificates
Bank solvency certificate
Supplier agreements
Office lease
Engineer professional memberships

Templates are organizational aids and do not constitute legal, tax or regulatory advice. Not every business needs every document listed.

See the contractor page

Features

Everything you need, nothing you do not.

One dashboard that answers one question

What needs attention today? Overdue, urgent, upcoming and safe — grouped, counted and sorted by how soon it bites.

Reminders that escalate

Start with the person responsible. Add their manager at seven days. Add an admin at one day. Configurable per organization.

Documents attached where they belong

PDFs and photos attached to the obligation they prove, with version history kept across renewals.

Import from the spreadsheet you already use

Upload a CSV or Excel export. DeadlineDesk maps common column names, previews every row and shows errors before anything is saved.

Recurring renewals

Annual, biennial or monthly. Record a renewal and the next cycle is created automatically, with the previous cycle kept as history.

Full audit history

Who changed a deadline, who reassigned it, who uploaded a document, and when. Append-only, so it cannot be quietly edited.

See all features

Reminder workflow

A reminder ladder, not a single email that gets missed.

One email is easy to ignore. A schedule that widens as the deadline approaches is not.

90 days
Responsible person
Enough time to gather paperwork.
60 days
Responsible person
Start the application.
30 days
Responsible person
Chase the authority.
14 days
Responsible person
This is now urgent.
7 days
+ Manager
Someone else now knows.
1 day
+ Admin
Last chance to act.
Expiry day
+ Admin
Marked overdue until renewed.

Every organization sets its own offsets, send hour and timezone. Reminders are sent once per person per deadline per cycle — never duplicated, even if the system restarts.

Team responsibility

Every deadline has a name against it.

Shared responsibility is no responsibility. DeadlineDesk makes one person accountable for each obligation, with a backup and an escalation path.

Owner: Everything, including billing and deleting the workspace.
Admin: Everything except deleting the workspace.
Manager: Content, assignment and reminder policies.
Member: Create and edit obligations, upload documents.
Viewer: Read-only access.

Document security

Your company documents are not our product.

You are uploading trade licences, bank solvency certificates and contracts. That deserves more care than a shared drive.

Uploaded documents are stored in a private bucket and are never publicly readable.
Downloads use short-lived signed links that expire in minutes.
Each organization's data is isolated by database row level security, not only by application code.
File type and contents are both checked on upload; executables are rejected.
Audit entries are append-only and cannot be edited afterwards.
You can export everything, and delete your organization, at any time.

Read the security page

Pricing

A plan for every size of business.

Try it free for 7 days, no card. After that, one plan costs less than a single missed renewal.

Starter

For a small office tracking its own licences.

$19/month

3 users
100 active obligations
2 GB document storage
Email deadline reminders
Responsibility assignment
CSV import and export
Full audit history

Start 7-day trial

Business

Team

For companies with several sites or departments.

$189/month

50 users
Unlimited active obligations
200 GB document storage
Email deadline reminders
Responsibility assignment
CSV import and export
Full audit history
Manager and admin escalation
Advanced reporting
Priority support